Production Co ordinator

PRODUCTION CO ORDINATOR required for a Company in the Pinetown Area

If you meet requirements below we would welcome your application.

No chancers, we are looking for someone who bests fits the criteria below!

REQUIRED KNOWLEDGE, SKILLS & ATTRIBUTES

Meticulous attention to detail and accuracy

A hands-on approach to managing the outcomes they are responsible for

The ability to lead and manage oneself and positively influence others.

Strong organizational skills

Strong troubleshooting / problem solving ability

Excellent communication skills with the ability to communicate at all levels of the business including external CMTs.

Results driven

Strong MS Excel skills

Working knowledge of MS Outlook

Syspro experience essential

Technical/Production Diploma advantageous

RESPONSIBILITIES

Production Masters / Bill of Materials

Maintain all BOM’s.
Create new BOM’s per new style and per new CMT using the BOM Size Code creator application in Syspro.
Check accuracy of BOM’s in Syspro before creating a new job to ensure it is accurate and amend the BOM where necessary so as to roll forward correctly in future.

Production Requests

Check the QDocs list of new production requests allocated to you that require job creation in Syspro, daily.
Compare the production request quantities in the supporting documents to the Production Planner job creation application in Syspro.
Query inconsistencies with the requestor where necessary.
Create the fully checked production request quantities by style in Syspro once you have checked the BOM that will be used to create the job.
Job Creation of production requests must be done daily, in line with the priority list received from the Production Planner Assistant. The expectation is that a job is created within 1 day of the request being allocated to you for repeat styles and within 5 days for styles requiring BOM creation.
Raise non-stock PO’s for CMT operation, correctly linked to the job and operation line within the job at the approved CMT price received from the Production Planner.
Query inconsistent CMT costs with the planners.

Production Job Co-ordination

Open the necessary folder for each job created. Print the necessary documentation required for the marking department, Trims Stores and Fabric Stores and place them in the file.
Check all materials on the job material allocation sheet before sending them to the marking department for marking.
Address any cutsheet queries with the technical department before capturing.
If fabric and trims are available, issue the necessary folder to the Marker Room for marking and rating.
Check in with the marker room twice daily to ensure they have sufficient files to be marked. Report any supply concerns with the technical team and Production Manager.
Release the necessary folder to the marker room in accordance with the current priority list.
Update fabric rating on Syspro following marker room completion.
Issue rated cutsheet to fabric coordinator and the raw material sheet to the trims buyer for pulling of their stock.

Exit Control to CMT

Follow up on each cut to ensure that accurate fabric, trims, markers and cut sheet is assembled before delivery to CMT.
Ensure that the seal sample is attached to each cut, where the relevant sample is not at the CMT.
Bundle all components together at dispatch and enter onto the trip sheet or relevant transport log by 3pm the day before the scheduled delivery.

QDocs Job Status updates

Update the Job Status of every production job within QDocs, at every step of a production job’s life cycle for which a Production Co-Ordinator is responsible.
Status updates to be done in real time, to ensure accurate reporting on the production dashboard.

Closing

Review the documentation received from the receiving team.
Chase outstanding units in the case of a part delivery.
Approve CMT invoice price after checking against the purchase order and querying with the planners where necessary. Hand approved invoices to the finance department for payment by 12h00 on Wednesday (Morewood) and Thursday (outside CMT’s)
Request and chase credit notes from CMT’s where applicable.
Follow up on all shortages identified, record reasons and advise inventory controller/CMT for remedial action.
Hand complete files to the person responsible for Job Reconciliation with all relevant documentation filed with the production job file.

Administration / General

Update and maintain the production files in accordance with the required standards.
Ensure that completed files are submitted for after costing within 48 hours of the closing of the file/job.
Identify blockages in the system and cooperate with the production team to resolve issues.
Continuously monitor the status of the job in each status and chase file through the system until completion.

The above list of responsibilities is a summary of what may be expected of you and may be expanded from time to time.